--- title: Best Practices for Travelling Teams description: Travelling with youth sports teams is stressful. Here are 5 best practices travelling teams should follow. 1) Seek others' input in the planning process, 2) Assign a team member or main point of contact image: https://blog.tournkey.com/hubfs/DALL%C2%B7E%202022-10-26%2013.25.37.png --- [![FULL-WIDE-BLACK-A](https://blog.tournkey.com/hs-fs/hubfs/Tournkey/FULL-WIDE-BLACK-A.png?width=150&name=FULL-WIDE-BLACK-A.png "FULL-WIDE-BLACK-A")](https://blog.tournkey.com) [![FULL-WIDE-BLACK-A](https://blog.tournkey.com/hs-fs/hubfs/Tournkey/FULL-WIDE-BLACK-A.png?width=150&name=FULL-WIDE-BLACK-A.png "FULL-WIDE-BLACK-A")](https://blog.tournkey.com/blog.tournkey.com) - [News & Resources](https://blog.tournkey.com) - [Home](https://www.tournkey.com) - [Support](https://help.tournkey.com) - [Login](http://tournkey.app) [Follow us on Facebook](https://www.facebook.com) [Follow us on LinkedIn](https://www.linkedin.com) [Follow us on Twitter](https://www.twitter.com) [Follow us on Instagram](https://www.instagram.com) Search ## ![](https://blog.tournkey.com/hs-fs/hubfs/New%20Tournkey%20Icons%20-%20Gradient_ORGS%201%20copy%2028.png?width=3845&height=843&name=New%20Tournkey%20Icons%20-%20Gradient_ORGS%201%20copy%2028.png) [Follow us on Facebook](https://www.facebook.com) [Follow us on LinkedIn](https://www.linkedin.com) [Follow us on Twitter](https://www.twitter.com) [Follow us on Instagram](https://www.instagram.com) [✕](https://blog.tournkey.com/best-practices-for-travelling-teams#atbs-offcanvas-primary) - Menu Item 1 - Sub-menu Item 1 - Another Item - Sub-menu Item 2 - Menu Item 2 - Yet Another Item - Menu Item 3 - Menu Item 4 [Hotels](https://blog.tournkey.com/tag/hotels) [Teams](https://blog.tournkey.com/tag/teams) # Best Practices for Travelling Teams By [Tournkey Team](https://blog.tournkey.com/author/tournkey-team) 28 Oct 2022 [![Connor Randall](https://blog.tournkey.com/hubfs/Tournkey/ICON-COLOR-A.png)](https://blog.tournkey.com/author/tournkey-team) [Tournkey Team](https://blog.tournkey.com/author/tournkey-team) 28 Oct 2022 - - - Travelling with youth sports teams is stressful. The athletes are so excited to travel that it sometimes makes it challenging to get them where they need to be on time. Finding suitable hotels and transportation methods within the team's budget cuts into the time you have to plan your practices.   Fortunately for you, we've rounded up the best practices all travelling teams should follow to make it easier for everyone.   **Travel Team Best Practices** **1. Seek others' input in the planning process** Some parents and coaching staff will have some knowledge of the area you're travelling to, so it's worthwhile to seek their input as it could save you some research time.   That said, be wary of having too many people involved in the planning process, as it could cause [communication](https://blog.tournkey.com/effective-communication-in-event-management) errors or hold up the process altogether.   **2. Assign a team member or main point of contact** After collecting others' input, you'll need to pick one person to make phone calls, book the accommodations and travel, and create the schedules. That way, there’s an Event Expert on the team who knows everything.   **3. Use a hotel near the venue** Lengthy travel between the hotel and the venue leaves more chances to run into traffic and can make everyone more stressed.   **4. Reserve rooms in blocks** This keeps everyone together and makes it easier for coaches and parents to supervise athletes. It'll also save you time when you need to get everyone down to the lobby in the morning, and back to their rooms at the end of the day.   **5. Make plans for dining, entertainment, and worst-case scenarios** If your team wants to eat together, you'll need to make restaurant reservations in advance. Having activities lined up for downtime ensures you know where your athletes — and their parents — are, and keeps them out of trouble.   Accidents happen, and when they do, they're easier to manage when you've prepared for them. Knowing the nearest hospital and urgent care clinics to your hotel is something you should scope out before you even hit the road. You should also have up-to-date medical information about everyone on hand.   **Conclusion** Rep teams spend a lot of time travelling, so make it an enjoyable part of the sport. Effective travel and accommodation planning will save everyone headaches and stress.   Getting input from others can reduce the time you have to spend researching the right fit for your team's needs. Reserving rooms in blocks and being close to the venue cuts down on travel time allocation. Having plans for downtime and preparing for accidents will give you some peace of mind throughout the weekend.   *Bonus Tip* Take a few minutes at the end of your last [practice](https://blog.tournkey.com/how-to-create-a-successful-practice-plan) before travelling to go over the travel plan with your athletes and your parents, and answer any questions they have.   [![New call-to-action](https://no-cache.hubspot.com/cta/default/2941629/3c4a0e4b-8b4d-417b-ba68-44db3fd7f644.png)](https://cta-redirect.hubspot.com/cta/redirect/2941629/3c4a0e4b-8b4d-417b-ba68-44db3fd7f644) - [Hotels](https://blog.tournkey.com/tag/hotels) - [Teams](https://blog.tournkey.com/tag/teams) 0 ![Tournkey Team](https://blog.tournkey.com/hubfs/Tournkey/ICON-COLOR-A.png) [Tournkey Team](https://blog.tournkey.com/author/tournkey-team) The Tournkey Event Ecosystem is a powerful series of tools designed to elevate your event’s profile while improving your event’s productivity and participant experience. - - - [![](https://blog.tournkey.com/hubfs/Untitled%20design%20(10).png)](https://blog.tournkey.com/benefits-of-tournkey) [previous](https://blog.tournkey.com/benefits-of-tournkey) ### [Benefits of Tournkey](https://blog.tournkey.com/benefits-of-tournkey) [![How to Create a Successful Practice Plan](https://blog.tournkey.com/hubfs/soccer-coach-planning-game-strategy-with-female-te-2022-09-28-22-03-46-utc.jpg)](https://blog.tournkey.com/how-to-create-a-successful-practice-plan) [next](https://blog.tournkey.com/how-to-create-a-successful-practice-plan) ### [How to Create a Successful Practice Plan](https://blog.tournkey.com/how-to-create-a-successful-practice-plan) #### Related news ### [Managing Parent Expectations During Youth Sports Travel](https://blog.tournkey.com/managing-parent-expectations-during-youth-sports-travel) [![](https://blog.tournkey.com/hs-fs/hubfs/Tournkey/ICON-COLOR-A.png?width=35&height=35&length=35&upsize=true&upscale=true&name=ICON-COLOR-A.png)](https://blog.tournkey.com/author/tournkey-team) [Tournkey Team](https://blog.tournkey.com/author/tournkey-team) August 4 2023 [Youth Sports](https://blog.tournkey.com/tag/youth-sports) ### [How to Find the Right Hotel](https://blog.tournkey.com/how-to-find-the-right-hotel) [![](https://blog.tournkey.com/hs-fs/hubfs/Tournkey/ICON-COLOR-A.png?width=35&height=35&length=35&upsize=true&upscale=true&name=ICON-COLOR-A.png)](https://blog.tournkey.com/author/tournkey-team) [Tournkey Team](https://blog.tournkey.com/author/tournkey-team) February 10 2023 [Hotels](https://blog.tournkey.com/tag/hotels) ### [How to Reduce Travel Costs for Athletes and Parents](https://blog.tournkey.com/how-to-reduce-travel-costs-for-athletes-and-parents) [![](https://blog.tournkey.com/hs-fs/hubfs/Tournkey/ICON-COLOR-A.png?width=35&height=35&length=35&upsize=true&upscale=true&name=ICON-COLOR-A.png)](https://blog.tournkey.com/author/tournkey-team) [Tournkey Team](https://blog.tournkey.com/author/tournkey-team) December 3 2025 [Youth Sports](https://blog.tournkey.com/tag/youth-sports) ![](https://blog.tournkey.com/hs-fs/hubfs/New%20Tournkey%20Icons%20-%20Gradient_ORGS%201%20copy%2028.png?width=3845&height=843&name=New%20Tournkey%20Icons%20-%20Gradient_ORGS%201%20copy%2028.png) - Menu Item 1 - Sub-menu Item 1 - Another Item - Sub-menu Item 2 - Menu Item 2 - Yet Another Item - Menu Item 3 - Menu Item 4 [Follow us on Facebook](https://www.facebook.com) [Follow us on LinkedIn](https://www.linkedin.com) [Follow us on Twitter](https://www.twitter.com) [Follow us on Instagram](https://www.instagram.com) ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Tournkey Team", "url" : "https://blog.tournkey.com/author/tournkey-team" }, "dateModified" : "2022-10-28T15:30:01.136Z", "datePublished" : "2022-10-28T15:30:00.000Z", "headline" : "Best Practices for Travelling Teams", "image" : [ "https://blog.tournkey.com/hubfs/DALL%C2%B7E%202022-10-26%2013.25.37.png" ], "mainEntityOfPage" : { "@id" : "https://blog.tournkey.com/best-practices-for-travelling-teams", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://blog.tournkey.com/hubfs/New%20Tournkey%20Icons%20-%20Gradient_ORGS%201%20copy%2028.png" }, "name" : "Tournkey" } } ```